Analysis of ERP in Kraft Carrier Bags printing enterprise application

Analysis of ERP in Kraft Carrier Bags printing enterprise application

 

In the world economy into recession environment, many printing enterprises operating conditions are not optimistic. In order to deal with the crisis, printing enterprises to reduce expenses while strengthening information management, to management benefits. Nowadays, most printing enterprises have adopted the new enterprise management software-ERP system to improve the management efficiency. The implementation of ERP system can realize information management from customer quotation, order, pre-press, printing, post-press and other processes. In addition, rely on ERP systems. Enterprise decision makers can obtain accurate and effective data information, make rapid market response to demand, so as to improve the efficiency of enterprise operations, reduce costs, and maximize enterprise benefits.

So, what is ERP system? What problems can be solved by ERP system in Printing enterprise? What preparations should be made for the implementation of ERP system in printing enterprises, and what should be paid attention to in the application? This paper makes a shallow analysis of the above problems, hoping to help the printing enterprise to implement ERP system.

Introduction to ERP system

 

ERP is an American IT company in the 1990s according to the computer information, IT technology development and enterprise demand for supply chain management, forecasting the development trend of enterprise management information system in the future information age and the upcoming change, and put forward this concept. After the extension and development in recent years, ERP has been adopted by more and more industries and enterprises, and many enterprises' benefits have been improved rapidly.

 

ERP is the abbreviation of English Enterprise Resourse Planning, which means "enterprise resource planning" in Chinese translation. It is an information system with management accounting at its core, identifying and planning enterprise resources. So as to obtain customer orders, complete processing and delivery, and finally get customer payment. ERP integrates all the internal resources of the enterprise together, and plans the procurement, production, cost, inventory, distribution, transportation, finance and human resources, so as to achieve the best combination of resources and achieve the best benefits.

 

ERP is a new generation of integrated management information system developed from MRP(Material Requirement Planning). It extends the functions of MRP system. Its core idea is supply chain management, which optimizes the resources of enterprises from the range of supply chain. ERP system integrates information technology and advanced management ideas, become the running mode of modern enterprises, become the cornerstone of enterprise survival and development in the information age. Practice shows that who can grasp and apply ERP in time, who can quickly change the situation of backward management through management innovation. Narrow the gap with advanced enterprise management level, improve enterprise business process, enhance enterprise core competitiveness.

 

The printing is one of the important industries in the economic structure of our country. With the rapid development of market economy and the integration of global economy, what the printing enterprises of our country face is a more and more intense competition environment. The original management mode is not adapted to the requirements of fierce competition. In this case, it is imperative for printing enterprises to introduce ERP. Enterprises can use ERP as a tool to expand the scope of management, promote the development of enterprises, create huge intangible and tangible economic benefits.

 

Printing enterprise can solve the problem of ERP application

 

Printing ERP is the printing enterprise operation units interlinked to form a balance and balance system as a whole, effectively solve the artificially caused quotation, order, production, tracking, sending out, collating, warehousing, delivery, collection and other links disjoint situation, so that the enterprise information flow into a benign and orderly cycle process.

 

The application of ERP in printing enterprises can solve the following problems:

2.1 Simplify business processes and improve production efficiency

Printing enterprises before the implementation of ERP system, business orders, production billing, financial settlement, delivery generally by manual billing, not only prone to errors, and a lot of work. The implementation of ERP system, only the business department to enter once, when the customer prints the product again, there is no need to re-enter the basic information. Because the software has set all the items according to the process in advance, the omission of business personnel and process personnel is not easy to occur, and the opportunity of error is reduced from the procedure.

 

Printing ERP system is designed according to the industry characteristics and actual situation of printing enterprises, which is advanced and applicable, so as to help enterprise managers to analyze and process a large number of dynamic and complex data and information in a timely and accurate way, and to plan in advance, control in progress and feedback afterwards for the production and operation activities of enterprises. So as to achieve the rational use of enterprise resources, reduce inventory, reduce capital occupation, enhance enterprise strain capacity, improve enterprise market competitiveness and economic efficiency.

 

2.2 Realize the real-time control of the production process

After receiving the business order, the production department will issue the construction process sheet and paper sheet, and sort the current production tasks reasonably through the computer. Each workshop can consult the corresponding printing requirements and data on the ERP system, and strictly implement the production plan within their respective responsibilities. Each workshop and department can see the day's production tasks in advance through ERP, do a good job of preparing personnel and materials, and put forward the problems in production arrangement in time. Each workshop is equipped with a computer, which can input the production situation into the ERP system in real time, and the production department and business personnel can check the progress of each business in real time.

2.3 Realize supply chain management to achieve reasonable distribution and use of materials and funds

Printing ERP optimizes resources through advanced material requirement analysis, perfect inventory management, work order material budget, work order quota and so on. So as to effectively control the cost. The paper, ink and auxiliary materials needed for printing can be supplied in time, accurately and in quota. This not only ensures the demand of business and production, but also reduces the inventory.

 

2.4 Achieve fast, accurate and flexible printing quotation and valuation

Customer inquiry is the beginning of printing business, can quickly and accurately quote to customers, is very important. At present, there are many printing quotation software on the market, but most of them are valuation software, and the accuracy is poor. ERP system is different, divided valuation and quotation, namely according to the coefficient method of valuation and according to the cost method of quotation two ways. Quoting according to the cost method is based on the cost price plus the cost profit quotation method. The valuation cost includes four parts: ① the main direct material cost; (2) pre-press, printing, post-press processing costs: (3) packaging and transportation costs; ④ management expenses, income and taxes, the quotation method is clear, concise and accurate.

 

2.5 Realize the capital flow management based on receivables and payables

Depending on ERP system, can quickly query the task completion of each order, delivery quantity, return quantity, payment amount and other records, can quickly summarize customer accounts receivable, age and credit, to ensure the effective application of funds, funds quickly return. It has a query function for the process of advance collection, lists the receivables, summarizes the receivables, and manages the write-off after the settlement of the receivables. It has the query function for the advance payment process, and the corresponding payment has the list, the payable summary, the verification management after the payment is settled, and the supplier's statement function.

 

3. Preparation for implementing ERP system in printing enterprises

3.1 Prepare your mind

(1) Enterprise leaders should have firm determination and confidence. The implementation of ERP will not only bring changes in working methods and working habits, but also bring adjustments in working processes and job responsibilities. This will inevitably lead to ideological fluctuations and even resistance to ideas and behaviors of employees. In the face of these difficulties, if the enterprise leaders are not determined, they may give up halfway.

Any new thing has a process of understanding, accepting, trying and adapting. The introduction of ERP in printing enterprises can not be accepted and adapted by every employee in a short period of time. In order to change the concept through training, the senior management of the enterprise should let the employees understand that the use of ERP is the trend of the enterprise and the need for development. Enterprise development is the hard truth, whether the use of ERP management system is the key to the development of enterprises, is an important means to enhance the competitiveness of enterprises.

(2) Employees should be mentally prepared. On the one hand, it is necessary to realize that the implementation of ERP system, working methods, working habits and even the responsibilities of some departments will also face a change, so it is necessary to prepare mentally. On the other hand, be prepared for an increased workload in the short term. In the early stage of ERP implementation, there will generally be a period of manual management and ERP management parallel period. During this period, the manual management of documents to continue to use, but also to enter the ERP. So the daily workload will increase a lot. But as long as we get through this period, everything will be fine. In ERP, because the data of the back process is automatically generated by the data of the front process, the data between the various departments can be shared scientifically. ERP also has many automatic prompts and automatic control functions, and can count real-time reports at any time. So on the whole, the application of ERP can definitely bring about a significant improvement in work efficiency, and employees should have firm confidence in this.

 

3.2 Prepare basic data

The printing industry belongs to the processing industry, which has a large amount of data and is difficult to collect. Here are three things to keep in mind when preparing the underlying data:

(1) Enterprise leaders should attach great importance to it. The basic data needed for the implementation of the system involves a very wide range, such as personnel information, labor price database information, material inventory information, paper inventory information, customer paper inventory information, output value quota information, material consumption quota information, etc. The collection and collation of these data requires the cooperation of multiple departments, and the workload is large. Therefore, enterprise leaders should pay great attention to the project implementation; Otherwise, it is difficult to get the strong cooperation of each department and the active participation of all employees.

(2) Data preparation should be conducted in steps and standardized. There is a certain correlation between the data of the system, so the preparation of data should be carried out according to steps and plans. Only in this way can the cycle of data preparation be guaranteed. In addition, the system data encoding must be standardized. Such as price code, customer code, quotation code, summons code, supplier code, material code, etc. Standard coding rules should be used to ensure the accuracy of data statistics.

(3) Assign special personnel to be responsible for data sorting. The system basic data information is complex, but also to ensure the implementation cycle of the project. Therefore, specialized personnel should be configured to be responsible for the standardized collation and collection of basic data required for system operation to provide accurate data for ERP system initialization.

Printing enterprises should pay attention to the implementation of ERP system

 

4.1 Choose the system suitable for the enterprise

Printing industry is a very professional industry, the general ERP system is certainly not suitable for printing enterprises to choose, so we should choose the printing ERP system designed according to the characteristics of printing industry and advanced management concept. However, due to the different information basis, management basis and business characteristics of each printing enterprise, even the printing ERP system designed so can not be suitable for all printing enterprises. Therefore, printing enterprises in the choice of ERP system. We must fully consider our own management and actual business situation, choose the ERP system suitable for our enterprise, and then accumulate experience in operation, and improve it step by step.

Technically, ERP is divided into C/S architecture and B/S architecture. If ERP is only applied to the local area network within the enterprise, both architectures can be used; If ERP needs to be used on the wide area network, it is better to choose B/S architecture products.

 

4.2 Make reasonable planning and management of ERP projects

The implementation of ERP project is a system engineering, involving software installation, hardware construction, management reform and other aspects. Therefore, the schedule and cost must be strictly controlled to achieve the expected goal of the project. In addition, the implementation of ERP needs special management, special investment, special guarantee. It is necessary not only to do a good job in the working place of the project implementation personnel, the equipment configuration of the main posts, the assignment of duties of the post personnel, but also to formulate a perfect incentive system for project participants and do a good job in other logistics support work.

 

4.3 Data filling and input should be accurate

The process of enterprise management informatization is a gradual process, which requires a large amount of data accumulation. In the process of data accumulation, the business department plays a core role. The enterprise shall merge the three functions of data statistics, financial accounting and computer management which are managed by different departments into the unified management of the business department, which ensures the consistency and accuracy of internal and external data.

Enterprise management informatization is a process of full participation. A lot of ERP data comes from statements and documents filled out by employees. The production daily report filled in by the production staff every day is a particularly important link. The specification and correctness of the production daily report are very important.

 

5 Conclusion

To management to benefit, the implementation of ERP system, is indeed a good choice. At present, the direct and indirect benefits brought by the successful implementation of ERP in many printing enterprises in our country are obvious to all.

Of course, any kind of management theory and technology has its two sides or limitations, and ERP system is no exception. That is to say, ERP system is like a double-edged sword, the use of appropriate can make the enterprise benefit significantly improved; Conversely, it may also damage the interests of the enterprise itself. Therefore, whether the printing enterprise implements ERP system depends on the actual situation of the enterprise. If it does not have the management basis and conditions for the implementation of ERP system, it cannot be enforced. Otherwise it will backfire.